ABOUT OUR COMPANY: Founded over 60 years ago, we are a well-established and well respected multifaceted full service mechanical contracting company located in Woburn Massachusetts. We are looking for a dedicated Project Assistant to join our expanding team. Specializing in Commercial, Industrial and Life Science Projects, we are seeking someone who is energetic with the ability to multi-task in a fast-paced environment.

Job Summary: 

For this position, you will work with a team of Project Managers, Project Coordinators and Estimators. Excellent communication and collaboration skills are essential in supporting the team and employees through a variety of tasks related to project organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field’s concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Project Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Additional Responsibilities:

• Assist the Project Manager and design team to prepare bid documents, subcontract forms, correspondence, and documentation for a variety of projects related to design, engineering, and construction of mechanical plumbing systems.
• Work with the Project Manager to review invoices, payment requisitions and change orders.
  
• Maintain integrity of PM filing system – A steward of project information.
  
• Answer phone calls, take messages or refer calls to appropriate staff members.
• Third tier vendor waivers – Inquiry Screens.
• File closed jobs with all associated identifying information.

Skill Requirements: :

• Extremely detail-oriented with strong organizational skills
  
• Self-motivated and a fast learner
• Effective written and verbal communication skills (interoffice, vendors, and clients)
• Team player with ability to multi-task, prioritize and manage duties
• Strong work ethic and personal integrity, can-do-attitude
• Technology savvy, proficient in Microsoft Outlook/Word/Excel/PowerPoint
• Experience with Procore preferred, but not required
• Experience with basic troubleshooting phone, computer, and office equipment helpful

MUST be able to work a 40-hour work week.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.